Be it controlling, monitoring or maintaining databases or controlling visitor access, the need of the hour is to find newer, better and advanced ways, such that the burgeoning population of India doesn’t hamper/hinder the workflow.

Also, with the ongoing pandemic, the conventional methods of paper-pen require a mandatory digital makeover, such that the ease of the customers/clients is taken into consideration alongside the need to it robust, dynamic and agile. More so, the conventional methods always possess a high risk of data leakage or data tampering, which can not only be detrimental in the case of the organization but can also affect the general safety of the clients/visitors/customers.

Visitor management, thus, refers to the process of tracking the usage of a public building or site by the visitors coming into or leaving the complex. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitors’ whereabouts.

Not only this, but it also empowers the host to control access from anywhere across the world. Imagine a situation where-in emergency access is needed to fetch documents from your house in your absence or a stance where the office guard needs to get into the complex for some first aid during the night hours, in such situations this kind of Global Community Management system comes handy. Roust and dynamic, these systems help in community management and regulations. 

Features of Visitor Management System

• Computer visitor management systems

It refers to the usage of basic computer or electronic visitor management systems for monitoring and recording visitor information using a computer network. This kind of electronic visitor management system takes into account most of the negative points of the conventional pen-paper system: – 

1. The Visitor IDs can be checked against the national and local databases, as well as in-house databases for potential security problems.
2. Keeps everything organized- be it the check-in or the check-out time or be it sending pre-invitations to allow visitor access for a prior appointment.
3. During the Coronavirus pandemic, the touchless check-in is what makes it safer and more secure than the conventional systems.

• Visitor management software as a service

As a provider of such VMS, we also look into SaaS visitor management software for schools and corporate complexes, which helps administrators to screen visitors upon entrance and record and assess student/employee data, as well as enables them to restrict access to unauthorized entrants. Not only this, it helps in the automation of the building’s reception area, thus ensuring utmost security and privacy. Many modern SaaS visitor management systems are tablet-based apps and are thin client solutions operating software as a service in the cloud.

• Visitor management systems on smartphones

Alongside the aforesaid benefits and features, the integration of such systems with Android or iOS smartphones is something that comes in handy when looking forward to providing and controlling remote access. With the on-the-go city life, it is not necessary for us to be present at the given place at the given time, but then such mobile-integrated systems enable the hosts to get real-time notifications or alerts on their device wherever they are, post which they can either provide access/allow the visitor or deny them entry.

• Integrations with other systems

Besides all these, one of the most robust features of the VMS is its ability to be integrated with a plethora of user interfaces, which makes its functioning all the more dynamic.

Thus, the Gifola VMS promotes a secure, smart and productive workplace. It is a one-stop solution for all your workplace reception management needs – from managing strangers to expected guests. It streamlines the entire visitor management process, from registration to the live status monitoring of the visitor, along with visit notifications and alerts. Provide a better hospitality experience to visitors with Matrix the Gifola VMS.