What is Global Visitor Management System?

• The Global Visitor Management System is a one-stop solution for all the problems faced when using the old-fashioned and conventional way of visitor tracking.
• It enables the host, the owner or the organizer to track the usage of the office, lounge, mall or other public buildings or sites.
• Not only this, but it is also an efficient tool powered by the modern – age technology that records the usage of the various facilities by specific visitors by gathering increasing amounts of information as well as maintains a proper database and thence, organised documentation of the visitors and their whereabouts.
• Besides, with higher risks of thefts and mishappening, especially in pandemic times, the requirement for such automatic systems have skyrocketed. Be it offices or hotels, be it restaurants or sports complexes, be it housing societies or parking lots, the automatic VMS strives to facilitate the process of management, thus helping in easing out one’s life a bit. It gives the power to allow and disallow people from accessing your personal domain/complex, even when you are miles away. Thus ensuring proper security and safety.

But, with so many different varieties of visitor management systems popping up in the market, how does one choose the perfect fit for them? Should it be the cheaper one? Or should it be the one providing a plethora of additional features? Worry not, for we at Gifola are there to help you drive your way out through this confusion.

 An ideal Visitor Management System (VMS) should: –

1. Automate the process of record-keeping
2. Put into place a visitor pass system in the form of a virtual code or a physical
3. Have inbuilt security features to analyse and alert people in case of any out-of-the-place activities
4. Must maintain a proper database of the information collected
5. Analyse and assess visitor activity to ensure a basic code of conduct

So, what’s different with this particular automatic visitor management system (VMS)? Or what additional features make it a people’s choice. This VMS can connect to various devices through various different methods, mainly by: –

• NFC i.e., “Near Field Communication”

As the name implies, enables short-range communication between compatible devices. Passive NFC devices include tags, and other small transmitters, that can send information to other NFC devices without the need for a power source of their own. Active devices are able to both send and receive data and can communicate with each other as well as with passive devices. Smartphones are by far the most common form of active NFC device.

• RFIDs i.e., “radio-frequency identification” and FastTag

It refers to a technology whereby digital data encoded in RFID tags or smart labels are captured by a reader via radio waves. These systems consist of three components: an RFID tag or smart label, an RFID reader, and an antenna. RFID tags contain an integrated circuit and an antenna, which are used to transmit data to the RFID reader (also called an interrogator). The reader then converts the radio waves to a more usable form of data. Information collected from the tags is then transferred through a communications interface to a host computer system, where the data can be stored in a database and analyzed at a later time.

Besides, being a global visitor management system, it enables the client/user/customer to give access to one’s home/office/ complex etc… even when he/she isn’t physically present. This not only ensures safety, auto-tracking and visitor monitoring but also helps you in cases when emergency access is needed. Also, with the ongoing pandemic, it has become the need of the hour to keep a track of the influx and efflux of people as well as to decide whom to allow and whom to restrict, and in such times, our system comes handy.

When the sign-in sheets were the only thing that existed in the name of a visitor management system. Not only it was time-consuming but also created a ruckus for the person handling it. Even worse, if the sheet was lost there was no way people could be tracked or visitors reached out to. And so, all this and more gave rise to the demand for new and innovative systems that could either replace the front-desk / reception people or aid them in keeping a systematic log of the people coming – in. Owing to this increasing demand, the visitor management system (VMS) was developed.